A new model with the latest technology can bring many benefits to your office. The new models are energy efficient with lower maintenance and operating costs. The new multifunction printer (MFP) is a device that consolidates the functionality of a printer, copier, scanner, and/or faxes into one machine. Even if you don’t have a regular need to fax, scan or copy, having an MFP gives you the flexibility to do so when required. If you plan to purchase an MFP, here are a few important things to have on your printer.
See What You Will Print
You want to make sure your MFP has a large 5″x8″ full-color touchscreen display. When this function is a similar size to the smartphone it makes it familiar and intuitive to use. Once loaded with photos from your camera, you can swipe and pinch the images on the printer’s touchscreen until you are happy with the layout. Then hit print and the exact same image you see on screen is deposited onto a sheet of paper. This kind of control panel provides a platform that easily delivers the image onto your computer.
The Ability To Connect To Your Computer
Cloud connectivity is a must-have in today’s world. An MFP’s ability to directly connect to Office 365 or Google is a necessity. Your employee can use the MFP to directly scan files into the cloud file services or email services. This process saves time and increases productivity in your office.
Make Sure You Have Smart Software And App Platform Ability On Your MFP
An MFP that has the software and apps installed lets the employee simplify workflows by scanning and converting documents at the MFP and inserting them into the software used for the business process. Smart apps are created and made available from the MFP’s operator panel for easy one-touch access. This is faster and more accurate, eliminating costly and time-consuming data entry mistakes.
Communication And Scanning By Mobile Phone
Make sure your MFP supports mobile print and apps that can be downloaded onto an employee’s mobile device. Whether issued by your organization or a bring your own device, employees are increasingly relying on these devices to communicate by accessing documents and to access the scanning feature.
Getting Back To Work Safely With Touchless Print
In the “good old days,” the shared office multifunction printer (MFP) or copier was accessible to virtually everyone in the office, all of whom used the device’s touchscreens or buttons to select the functions and features needed to complete print, copy, or scan jobs. What the COVID-19 era has brought into sharp relief, though, is that those frequently touched surfaces could be breeding grounds for germs. So touchless print release and scan operation has become an important consideration during the pandemic.
Increased Complexity Of Today’s Security Features
Organizations of all sizes rely on a vast array of technologies to help make daily activities and communication more efficient. Adoption of new platforms such as mobile and cloud can increase the frequency and complexity of security challenges. The more open and intricate these platforms become, the more organizations face constant threats that could put sensitive information and business continuity at risk. The security landscape has become increasingly treacherous. Awareness that network printers and MFPs have become hacking points has made advanced security features and functions more important than ever to include on a new MFP decision.
Best Practices to Increase Multifunction Printer (MFP) Security Include:
- Changin The MFP Default Password.
- Applying User Access Restrictions With Passwords.
- Encrypting The Hard Drive.
- Utilizing Secure Pull Printing Capabilities.
- Implementing Automatic Data Cleanup.
- Installing Automatic Temporary Image Removal.
- Updating Printer Software Regularly.
- Engaging in Third-Party Testing.
As technology has developed and MFPs have become increasingly compact, dynamic devices, isn’t it time for you to consider the advantage of their benefits for your organization?
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