Simplify Your Printing Needs with Managed Print Services

In today’s rapidly evolving business landscape, organizations are constantly seeking innovative ways to enhance operational efficiency, reduce costs, and optimize their overall productivity. One often overlooked aspect that holds tremendous potential for improvement is print management. The conventional approach of handling printing needs in-house can prove to be a drain on resources, time, and money. However, the rise of managed print services (MPS) has revolutionized the way businesses handle their printing infrastructure.

What are Managed Print Services?

Managed Print Services (MPS) refers to the practice of outsourcing the management and optimization of an organization’s printing infrastructure to a third-party provider. By partnering with an MPS provider, businesses can gain better control over their printing needs, reduce costs, improve workflow, and increase overall efficiency.

Benefits of Managed Print Services

Cost Reduction

One of the primary advantages of MPS is cost reduction. An MPS provider performs a comprehensive analysis of an organization’s printing infrastructure, identifying areas where costs can be minimized. This analysis includes monitoring printing volumes, optimizing device placement, and implementing strategies to reduce waste. By eliminating unnecessary printing, optimizing device usage, and managing supplies more efficiently, businesses can significantly reduce their printing expenses.

Surprising Print Statistics

  • Around 50% of calls to Help Desk are printer related
  • Carbon emissions can be reduced by 60% with Managed Print Services.
  • 68% of companies have experienced a print-related data breach
  • 57% of companies have implemented Managed Print Services to improve security
  • 80% of companies are unable to track printing costs by department or user

Source: BusinessDIT

Increased Efficiency

MPS enables businesses to streamline their printing processes and enhance efficiency. With MPS, an organization can automate repetitive tasks, such as supply replenishment and maintenance, which frees up valuable employee time. By implementing centralized print management systems and providing user-friendly software, MPS providers simplify print-related workflows, allowing employees to focus on core tasks.

Improved Productivity

With MPS, employees spend less time troubleshooting printer issues and dealing with paper jams, allowing them to focus on their primary responsibilities. Additionally, MPS providers can remotely monitor devices, proactively detecting and resolving potential problems before they impact productivity. This proactive approach ensures that printers are always operational, minimizing downtime and reducing disruptions in the workplace.

Enhanced Security

In today’s digital age, cybersecurity is a major concern for businesses. MPS providers offer robust security features that protect sensitive information, both in transit and at rest. These measures, such as encrypted transmission protocols, secure printing solutions, and authentication methods, ensure the safeguarding of confidential documents throughout the printing process.

Centralized Management

MPS provides a centralized solution for managing printing and imaging devices, allowing companies to monitor and manage their printing fleet from a single location. This can help improve the efficiency of the printing process and reduce the number of support requests

Environmental Sustainability

Managed Print Services promote sustainability by reducing waste and promoting responsible printing practices. By optimizing printing processes, implementing duplex printing, and encouraging responsible usage, MPS providers help organizations minimize their environmental impact. In addition to reducing paper waste, MPS can also lead to reduced energy consumption through more efficient device placement and optimized power settings.

Have You Checked On Your IT Department Lately?

More often than not, printers are relegated to the IT department in a company’s infrastructure. It makes sense on paper; printers are an office technology so they should live in the realm of technology management.

However, more often than not, IT departments are not equipped to handle the vast array of support issues that arise with handling a print environment. According to a study by Gartner, almost 50% of help desk calls are printer related. While IT can usually handle connectivity issues and updating drivers, they often just don’t have the training for the more technical aspects of printer care. This is especially true when it comes to moving parts and the “guts” of the machine.

With all of the benefits that come with Managed Print Services, one frequently overlooked is the liberation of its IT department from managing the office printers. The support an IT department gains from partnering with an MPS provider results in a streamlined and more productive environment for the professionals that manage your technology infrastructure.

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ROI of Managed Print Services

Measuring the ROI of MPS is a crucial factor for organizations considering its implementation. While ROI can vary depending on factors such as the size of the organization and the initial state of their print infrastructure, numerous studies have demonstrated the cost-saving potential of MPS.

According to a study conducted by IDC, organizations that implemented MPS experienced an average cost reduction of 23% in their printing-related expenses. Reducing print volumes, optimizing device usage, and managing supplies better are the primary ways to achieve this.

Furthermore, MPS eliminates the need for organizations to invest in expensive printing equipment, as MPS providers handle equipment procurement, maintenance, and upgrades. This reduces capital expenditures and enables businesses to redirect those funds to other strategic areas.

In addition to cost savings, MPS enhances productivity and workflow efficiency. By reducing downtime and eliminating the need for employees to spend time troubleshooting printer issues, businesses can experience significant productivity gains. These improvements in productivity can have a direct impact on the organization’s bottom line.

Managed Print Services @ Waltz Business Solutions

At Waltz, we see our clients gain huge savings, relieve their IT burden, and boost their productivity with our Manged Print Solutions. Are you ready to transform your print environment? Contact a Print Expert today for a free assessment and see what Waltz can do for you!

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