Master Your Document Workflow
How Do You Handle Document Management?
In today’s fast-paced and technology-driven world, the volume of documents and information generated within businesses and organizations is staggering. Proper document management has fast become an essential aspect of daily operations.
Document management refers to the process of capturing, storing, organizing, securing, and retrieving digital and physical documents. Its significance cannot be understated, as it not only enhances efficiency but also safeguards sensitive information.
What Is Document Management?
Document Management is the process of creating, storing, organizing, and maintaining digital and physical documents in an organized and secure manner.
The goal of document management is to make it easier for organizations to access, share, and collaborate on important information and to reduce the risk of data breaches and unauthorized access.
How Document Management Solutions Benefit Your Business
DMS By The Numbers
In 2020, it was reported that 22% of data breaches involved paper documents. This highlights the importance of secure document management solutions to safeguard sensitive data. (Source: Shred-it)
A study conducted in 2020 found that 85% of businesses believed that having a document management strategy in place was more important than ever due to remote work requirements. (Source: Crowe)
On average, employees spend about 20% of their time searching for information. However, A well-organized DMS can significantly reduce time wastage and enhance overall productivity. (Source: McKinsey)
Document management systems make it easier for organizations to access, manage, and share information, reducing the time and effort required to find and use important information.
Document management systems provide secure storage for sensitive information and enforce access controls, reducing the risk of data breaches and unauthorized access.
Document management systems can help organizations to comply with regulations and standards, such as the EU’s General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA). Digital documents are managed and accessed in a secure and compliant manner, reducing the risk of penalties and fines.
Recover From Disaster
Document management systems provide a disaster recovery solution in case of fire, flood, or other natural disasters. Digital documents can be quickly and easily restored in the event of a disaster, reducing downtime and minimizing the impact on business operations.
Document Management Vs. Enterprise Content Management: An Overview
Enterprise Content Management
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The Key Components of Document Management
Allow users to create new documents, including text documents, spreadsheets, presentations, and images. Integrate with other software and tools, such as Microsoft Office, to allow for seamless document creation and editing.
Secure storage for digital and physical documents. Store multiple versions of a document and track changes over time, making it easier to manage and maintain document archives.
Real-time collaboration on documents, makes it easier for teams to work together on projects and initiatives. Add comments, feedback, or approvals, and track changes and updates to documents over time.
Intuitive organization and categorization of documents, making it easier for users to find the information they need. Organize into folders, categories, and tags, and set up automatic categorization for new documents based on pre-defined rules.
Secure access to documents ensuring that only authorized users can view and edit sensitive information. In addition, enforce access controls, such as read-only access or time-limited access, to further protect sensitive information.
Easily enforce document retention policies, ensuring that important information is not deleted or lost. Automatically archive or delete documents based on pre-defined rules, reducing the risk of data breaches and unauthorized access.
Do More With Enterprise Content Management Workflows
No matter the size of your operation, we offer affordable, tailored solutions to all of your workflow demands. This could include:
ECM systems can be used to manage project documents, track progress, and collaborate with team members.
ECM systems can be used to route documents for approval, track the status of approvals, send notifications and store the approvals history for auditing purposes.
ECM systems can be used to store and share knowledge, such as best practices, training materials, and product documentation.
ECM systems can be used to ensure that organizations are compliant with regulations, such as those governing financial reporting and healthcare information
ECM systems can be used to store and manage legal documents, such as contracts, pleadings, and deposition transcripts.
Customer Relationship Management (CRM)
ECM systems can be used to store customer data, such as contact information, purchase history, and support tickets.
Put Your Content At Your Fingertips
Don’t let manual processes slow your business’ momentum. Contact Waltz today for a document management solution that streamlines your workflow and puts you in the fast lane!
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