When you think about the security of your business’s data, are you thinking about your printer? Among the many ways that cyber-criminals can breach your company’s security, multi-function printers and devices are often overlooked gateways.

Data breaches can be devastating to a business, not just financially but reputationally as well. As device usage soars you must protect your company’s data from threats. Use the strategies below to help keep your company safe.

Guidelines Before Handing Out Mobile Devices To Your Employees

When the company gives a mobile device to the employee, a usage guideline should also be issued. These guidelines should include clear rules about acceptable and non-acceptable use and the steps that will be taken if the guidelines are ignored. The same goes for access to company networks, printers, scanners, and copiers.

Enforcing Personal Cyber Policies In The Workplace

The prevalence of smartphones and computers requires employers to address the way their employees interact with devices in the workplace. Many companies choose to implement a personal mobile phone policy to ensure employees focus on their tasks or to reduce the risk of security breaches.

If employees use their own devices for company business, training should be done on how to protect company data when implementing a usage plan. Requirements for using strong passwords and addressing protocol for a lost or stolen personal device should also be taught.

Install Updates And Software Patches As Soon As They Are Available

In addition to security fixes, software updates can also include new or enhanced features or better compatibility with different devices or applications. They can also improve the stability of your software and remove outdated features.

All these updates are aimed at making the user experience better. This practice will keep cyber criminals out and prevent vulnerabilities from being exploited. Also only download apps from trusted sources and log out after using mobile applications.

Have A Mobile Device Back-Up System

A system backup is a process of backing up the operating system, files, and system-specific useful/essential data. Backup systems for the mobile device are the same as for the computer.

A backup service, like Google Drive or Apple’s iCloud, automatically backs up things like your device settings, Wi-Fi networks, and app data. These services are free and don’t count against storage allotment. If anything happens to your mobile devices, your valuable data will be safe.

Create Strong Passwords

Be sure to use a strong password is advice we all constantly see online. Using a password manager helps here, as it can create strong passwords and remember them for you.
But, even if you use a password manager, you’ll at least need to create and remember a strong password for your password manager. Most internet users have dozens of online accounts yet only a few passwords to protect them, making it easy for hackers to take advantage of this lack of security awareness.

Ensure employees use passwords that are easy to remember but difficult to guess. Do not use partners, children, or pet names, and do not use numbers or letters in succession, like 1234 or ABCD. Use 8 characters and include uppercase and special characters.

Waltz Can Keep Your Printers, Scanners, and Copiers Secure

  • Document Management Solutions – Securely manage information to improve Business Efficiency. Document Management frees your business from the headaches of managing paper documents and helps you maximize office productivity and security.  > LEARN MORE
  • Print Management Solutions – Print Management helps you streamline your printing costs and improve workflow and security. Uncover hidden printing costs vulnerabilities by controlling your printing activities.  > LEARN MORE

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About Waltz Business Solutions

“If your document haltz… Call Waltz!” Waltz Business Solutions offers copying, printing, faxing, and document storage solutions from the best in the industry – Kyocera, Epson, and Hewlett-Packard.
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