Tips To Help You Protect Your Sensitive Information And Documents

Are you building a security-first culture in your workplace? The threat of cyber-attacks is ever present, and not going away any time soon. Remember that just a few years ago, huge companies like Target and Yahoo suffered from massive cyber-attacks. Document management security, often overlooked, is vital to safeguarding your company’s future.

External threats aren’t the only concern, either. A large percentage of data breaches happen internally. From misplaced hardware to improper practices, bad actors can find many ways into your company’s data infrastructure, and once there, they can wreak havoc on your business’s bottom line.

Making sure your company’s data is secure is a high priority for any forward-thinking enterprise. Below are a few ways you can help to ensure you are not a victim of cybercrime.

Document Management Security Settings

Every organization’s agenda is to prevent data breaches and maintain compliance. It is essential for IT and security teams to develop a more cohesive partnership that embraces collaboration to enable business and drive future success.

Access control within the document management security settings can help to establish authorized individuals for certain documents while barring access from anyone else. This ensures that only qualified individuals can see your sensitive information.

Don’t Forget your Multifunction Printer

When you are disposing of an old printer, the information may no longer be visibly indexed, but it is still present on the hard drive. Erasing your printer’s hard drive is an often-overlooked opportunity to secure your data. You do not want to be sending sensitive data outside the company when you dispose of old hard drives.

Have Your Hard Drives Professionally Erased

The most responsible thing you can do before recycling or disposing of a hard drive is to have it completely erased. If you don’t, you risk exposing sensitive personal data like social security numbers, account numbers, passwords, etc. that you previously deleted but could still be recoverable.

When Your Data Is Secure, Your Business Becomes Unstoppable

The Data Security and Protection Toolkit is an online self-assessment tool that allows organizations to measure their performance against the National Data Guardian’s 10 data security standards.

Performing regular tasks like printing, scanning, and copying leave an imprint of data on a system’s hard drive. A data security kit improves document security. Data encryption, overwrite capabilities and more keep your sensitive data secure.

The cost of cybercrime in 2022 is estimated to have been over 5 billion dollars and the chance of being a victim of cybercrime last year was very high. If your system is unprotected, and your office is lacking in cyber-security guidelines and document security, the chances are high that your business will be affected.