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6 Tips To Help You Choose The Right Copier For Your Business... Skip to main content


6 Tips To Help You Choose The Right Copier For Your Business...


In the market for a copier? Confused by all the options? Don’t worry, you’re not alone. Selecting and purchasing office equipment can oftentimes seem like a daunting task. The evolution from copiers to multifunction printers that now copy, print, scan, and fax can be confusing and a bit stressful. The following are a few tips that can help find he right multifunction printer for your business...

Assessing Your Requirements

Define the copy problems you are now having in your office. Has your size of your office staff changed? Is it causing employees to wait for access to the copier reducing productivity? Would it be better to have multiple devices and replace a large centrally located copier? Are you wanting some increased security needs? Are additional features needed, such as handling different paper sizes, managing jobs, wireless connectivity, or finishing capabilities. Assessing your needs beforehand will help eliminate confusion when you begin your search.

Decide Which Features Your Office Copier Absolutely Must Have

Make a list of the top three to five features your firm cannot live without...

  • Duplexing capabilities
  • Automatic sorting
  • Stapling
  • Scanning
  • Network printing
  • Faxing
  • Color Prints
  • Security
  • Mobile / Cloud / Wireless printing

Having a must-have list removes the confusion and allows you to focus comparing options.

What Size Paper Do You Need to Print On?

Knowing how much space you currently have and what you may need for a new copier is important. Know your measurements. An A4 copier, printer, or MFP can only produce a letter, legal, and perhaps postcards and envelopes, but cannot handle 11x17 sizes. If you look at paper supply and see you do not need the 11x 17 size option then an A4 MFP (multiple function printer) is all you need. However, if you see you use 11x 17 printing then you will need an A3 copier. An A3 can handle A4 paper sizes, plus 11x17 paper. When it comes to price, you will pay less for an A4, but consumables will need to be replaced ore often. If you have a large print volume, an A3 is most likely better suited for your business. These are the sizes for the most printers.

  • A2 | 420 x 594 mm | 16.5 x 23.4 inches
  • A3 | 297 x 420 mm | 11.7 x 16.5 inches
  • A4 | 210 x 297 mm | 8.3 x 11.7 inches
  • A5 | 148.5 x 210 mm | 5.8 x 8.3 inches

Printer Duty Cycle

If a printer indicates that the duty cycle is 100,000 pages per month. The manufacturer is essentially saying that this is the very maximum volume the printer is capable of in a month. This does not mean that you can produce this volume month in and month out during its life. So know your average monthly page volume and how many pages are printed in an average print or copy job can be a good indicator of the machine speed and scalability the new copier should provide.

PPM (Pages Per Minute)

The higher the PPM (pages per minute ) of a machine, the faster your print job will be finished. A faster machine, however, is more expensive than a lower PPM machine. Finding the balance between price and PPM is key when purchasing a copier. So you need to know has your page volumes increased over time on the current device, and if so by how much. Do you print more 3 page jobs or more many-page jobs? The more data you have from the past performances and the more data you have from your projected future performances the better you will be able to select a new copier.

Why Buy from an Authorized Copier and Printer Dealer?

Purchasing a copier or printer for your office or business requires thought and consideration. There are many elements involved in the decision-making process, from budget to what features are needed. One element, in particular, should be at the top of your list... who are you going to purchase the product from? With a large purchase like this, it is important to consider the quality of the vendor you are buying from. Protecting that investment after installation calls for working with a qualified dealership that has a credible track record in supporting the copier after your purchase.

    Waltz Can Help You Find The Right Business Equipment For Your Business

    Whatever your need, whatever the size of your company, Waltz is here to help you work more efficiently. We are partnered with the leading suppliers of technology in the industry—Kyocera, Xerox and HP. This partnering coupled with our in-house expertise means we can bring you the latest in technology at an affordable price. All of the products and solutions we sell are backed by Waltz' commitment to quality.
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    Contact Us (859-814-2200for More Information!

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    About Waltz Business Solutions

    "If your document haltz… Call Waltz!"​ Waltz Business Solutions offers copying, printing, faxing and document storage solutions from the best in the industry – Kyocera, Hewlett Packard, and Samsung.
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