Enhancing Office Network and Equipment Security: Key Practices
It has never been more important to keep your multifunction devices secure. Cybercriminals employ sophisticated tactics to breach company networks and pilfer sensitive data. They exploit any vulnerability they find, making it crucial to address every aspect of your security strategy.
However, there are steps you can take with your technology to keep you safe. Let’s delve into some critical security measures:
Multi-Function Devices (MFDs) and Security Awareness
Surprisingly, only 30% of IT professionals recognize printers as potential high-security risks. MFDs, capable of printing, copying, and scanning, offer convenience but can be overlooked in terms of security. Modern MFDs offer secure print and follow-me printing features. In essence, Ensuring the security of your MFD should be a standard practice to safeguard sensitive information.
Default Password Management
The admin control panel, accessible through the device’s operator panel or a web interface, is your gateway to configuring network settings and functions. Manufacturers typically assign a default password to every printer and MFD. It’s imperative to change this default password to a unique one, entrusted to authorized administrators only. This practice prevents unauthorized changes that could compromise security.
Data Encryption for Protection
Encrypting and centrally storing your data in a data center plays a crucial role in protecting against unauthorized access. The process involves encrypting data on the terminal or print server, transmitting it to the printer, and decrypting it within the printer. Enabling encryption safeguards data streams from interception, theft, or tampering. Opt for AES-256 encryption, an industry-standard chosen by the U.S. government for protecting sensitive data.
HDD Overwrite and Erasure Features
Data deletion isn’t always thorough; it leaves traces that are recoverable with specific tools. To ensure complete data security, consider using HDD overwrite and erasure features. This process permanently removes all data from the hard drive, providing the highest level of security. Above all, this is crucial in the event of devices being reassigned or returned.
Device Access Controls
Leverage the admin control panel to manage device access and functionalities. Admins can apply authorization policies aligning with your IT network security plans. This helps mitigate threats from malicious actors or unintended security breaches.
Trusting Authorized Dealers for Secure Purchases
When acquiring office equipment like copiers or printers, choosing the right vendor is crucial. Look for a reputable dealership with a track record of post-installation support. Protecting your investment hinges on partnering with a qualified dealer dedicated to securing your equipment.
Partner with Waltz for Secure Business Equipment
At Waltz, we understand your need to keep your multifunction devices secure. Partnered with industry leaders like Kyocera and HP, we offer the latest technology at affordable prices. Our commitment to quality ensures that all products and solutions we offer meet your security needs. Contact us today to learn more and enhance your office network and equipment security.